$2,823.80
That’s what a crew of 4 kept in Week One, after everyone and everything got paid. The week is below, using example figures.
Run your back office from the truck.
Your crew punches in on their own phones. Receipts get filed when they’re paid and invoices go out when the job’s done, so by Friday CutCrew has already added up the week’s hours, costs and what you kept. It’s built for lawn-care crews of 1 to 10. Working on your own for now? Your week looks like this.
Week One with CutCrew.
This is Tara. You hired her Sunday night. Here’s how her first week went, day by day, and what it did for you.
Mon 7:02 a.m. · Willow Creek
Tara clocks in on her phone.
Adding her took a name and a phone number. She got a text, entered the 6-digit code, and her phone became a time clock with one button. Her punch is stamped the moment she presses it, with or without signal, and it’s never rewritten. You won’t get a text that says she “started around 7.” The time clock.
Tue 11:52 a.m. · Casey’s
Tara fills the mower and files the receipt before she leaves the pump.
She takes a photo of it, picks Willow Creek and taps Submit to Owner. It shows up in your review queue. Once you approve it with one tap, it stays on its Schedule C line against that yard for good. Receipts.
Wed 3:40 p.m. · job done
Tara finishes her first job, and you send the invoice before you drive off.
Each site already has its services and prices saved*, so CutCrew builds the invoice and you don’t type it. It has your business at the top, the yard and its contact, the work and the date, plus a pay link your customer taps on their phone. You can attach approved photos of the finished yard. What your customer receives.
Thu 2:15 p.m. · belt thrown
Tara needs help with the mower, so she pulls up the repair video.*
It’s two minutes long, made for that exact machine, and she watches it on her phone. She swaps the belt on the spot and doesn’t have to call you. The belt goes on the mower’s record, so its running cost is right. Equipment and repair videos.
Fri 6:10 p.m. · your phone
By Friday, the week’s numbers are already on your phone.
Your Dashboard shows what you invoiced, what’s been paid by link* and who still owes you. It shows how many hours Tara worked and what you owe her, and which receipts are waiting for your OK. Under all of that is what you kept. It’s there because everything was recorded as it happened, so on Friday night you just open it and read it. Dashboard and reports.
Week One, settled
That’s the $2,823.80 from the top of the page.
Fourteen invoices went out, and most were paid by link before the truck was washed. Take off Tara’s hours, the fuel, the belt and the one refund, and what’s left is what you kept, added up while you worked. When the quarter ends on Sep 30, you tap once. Your accountant gets the receipt photos and a clean CSV sorted onto Schedule C lines, with Tara’s $84.17 on its line, and the sent records lock. Dashboard, reports, and the tax export.
| Invoiced · 14 invoices, sent from the curb | $5,737.60 |
| Crew pay · 96.5 hours from the punches | −$2,412.50 |
| Fuel · 11 receipts, Tara’s Tuesday among them | −$188.40 |
| Parts & repair · the belt, a trailer tire | −$267.90 |
| Customer refund · Maple St. re-cut | −$45.00 |
| Kept, Week One | $2,823.80 |
Put your crew on the clock this week.
CutCrew is on the App Store for iPhone and iPad. You get 30 days free, and it’s one price for the whole crew with nothing per seat. See plans and prices, or check the FAQ. It’s made by RAP Solutions LLC, and a person answers [email protected] within one business day.
Go deeper: everything above, by tab.
* Saved sites with their own services and prices, unlimited invoices and pay by link come with CutCrew Premium ($39) and CutCrew Pro ($49). Equipment records and repair videos come with CutCrew Pro. CutCrew Basic ($29) covers the time clock, receipts, the tax export and your first 10 invoices. Compare plans.